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Privacy Notice

Who are we?

 

Salad Creative Limited (04252287) registered office address: Towngate House, 2-8 Parkstone Road, Poole, Dorset, BH15 2PW. The studio is located at: Enefco House, 19 The Quay, Poole, Dorset, BH15 1HJ

 

What personal data or information do we collect?

 

We may collect personal data about clients, prospective clients, job applicants, our current and former employees, suppliers, and external experts.  The personal information we collect may include your name, address, email address, IP address and information regarding the pages you access on this website and when.

 

How do we collect data or information from you?

 

We collect personal information about you when you:

 

  • Make an enquiry via the forms on our website or via the telephone
  • Use our website and willingly submit data via contact form(s)
  • Enquire about a job opportunity using the [email protected] email address
  • Work for or with Salad Creative Limited on creative, digital &/or marketing activities
  • Provide services and/or sales to Salad Creative Limited
  • Exchange business cards with an employee of Salad Creative LimitedLtd
  • Attend one of our hosted networking events
  • We may obtain information from third parties, such as your accountant, third parties dealing with you directly or other third party services that you may have used to connect with Salad Creative Limited (Job boards, social media enquiries etc)

 

How is your information used?

 

Salad Creative Limited collect your personal data or information to operate effectively and provide you with a high-quality service. We may use your information:

 

  • To deliver services to you in response to a brief
  • To answer enquiries that you make prior to any formal instruction
  • To keep you informed about our services, our insight into industry trends and best practice, if you have opted-in to receive these communications
  • To meet our obligations relating to the confirmation of client identity
  • To invite you to relevant networking events
  • To process a job application
  • To fulfil our obligations as an employer
  • To provide benefits to you as an employee
  • To maintain the security of our office and IT infrastructure
  • To invoice you, and to track payments you make or payments made to you
  • To send you information which we believe may be of interest

 

We believe that all these purposes are justified on the basis of our legitimate interests in working collaboratively with you, our contractual requirements to deliver the agreed services to you, and our legal obligations, and being a responsible employer.  The exception is for sending email marketing about our services, which we carry out on the basis of consent or legitimate interest given. Should you fail to provide the information and/or personal data needed where it has been highlighted so that we can meet our legal obligations and/or deliver services to you, we may not be able to proceed to carry out the necessary work requested.

 

Active and Former Clients

 

As an active or former client, we will hold the following information about you:

 

  • Name, contact information and any shared personal data
  • Information relating to your query
  • Financial details of your business
  • Demographic information such as office location or your working location
  • Information and documents relating to the service we are providing, including communications with you, shared proposals and signed off statements of work
  • Billing and payment information

 

Prospective Clients

 

As a prospective client, we may hold the following information about you:

 

  • Name, contact information and any shared personal data
  • Information relating to your query
  • Demographic information such as office location or your working location

 

Job Applicants

 

When you apply for a job with us, we may hold the following information about you:

 

  • Name, contact information and shared personal data not specific to your application
  • Information relating to your qualifications/experience, including shared CV/portfolio
  • References where required
  • Information and documents relating to the interview and, including all written communications with you

 

Current and Former Employees

 

When you work for Salad, we may hold the following information about you:

 

  • Name, contact information, date of birth, emergency contact and any shared data
  • National insurance number
  • Information relating to your qualifications, experience and professional development
  • Information and documents relating to your performance as an employee of Salad, including communications with you
  • Photographic identification, including Passport and Driving Licence
  • Financial information, such as bank details, pension scheme and salary details
  • Information about your next of kin, including their provided contact information
  • Provided medical information

 

 

 

External Experts and Suppliers

 

When you work with us to provide expertise to matters we are working on, or to provide us with any goods or services, we may hold the following information about you:

 

  • Name and contact information of relevant account manager(s)
  • Information and documents relating to the service or products you provide us with, including written communications with you

 

Event Attendees

 

When you sign up to or join us at an event run by Salad Creative Limited, we may hold the following information about you:

 

  • Name and direct contact information
  • Information relating to your business activities
  • Demographic information such as working location, preferences and interests
  • Information relating to you which helps ensure you enjoy the event, such as your dietary requirements

 

Salad Creative Limited does not sell or rent your personal data or information to any third party or share your information with third parties for their marketing purposes.

 

We will disclose your data or information if required by law, for example by a court order or for the prevention of fraud or other identified crime.

 

We may pass your information on to third party service providers, agents or subcontractors for the purposes of completing a task or providing services to you on our behalf.  However, we disclose only the personal data necessary to deliver the agreed service and permission from yourself would always be mandatory beforehand.

 

Your rights

 

You have certain rights over the processing of your personal information by Salad Creative Limited.  These are:

 

  • The right to be informed
  • The right to access the data we hold about you
  • The right to object to direct marketing
  • The right to object to processing carried out on the basis of legitimate interests
  • The right to erasure (assuming this does not contradict any legal requirements)
  • The right to data portability
  • The right to have your data rectified if it is inaccurate
  • The right to have your data restricted or blocked from processing

 

Want to update your information with us?

To contact Salad with a data protection query or to update data that we hold, please use the following details:

 

Data Protection Officer

Salad Creative Limited

19 The Quay

Enefco House, Poole

Dorset  BH15 1HJ

Email: [email protected]

Tel: 010202 330000

You also have the right to lodge a complaint about our processing of your personal data with the UK’s Information Commissioner’s Office.

 

Keeping your data secure

 

When you give us personal information, we take steps to ensure that it’s treated securely and strive to protect it on our internal systems.  Our secure server systems encrypt your information and have no immediate value outside of those systems.

 

Contacting us via email

 

We use Transport Layer Security (TLS) to encrypt and protect email traffic in line with government standards. If your email service does not support TLS, you should be aware that any emails we send or receive may not be protected in transit.

 

We will also monitor any emails sent to us, including file attachments, for viruses or malicious software as part of Google GSuite best practice. Please be aware that you have a responsibility to ensure that any email you send is within the bounds of the law and Salad do not accept the responsibility of any content, attachments or communications provided from yourself.

 

IP addresses

 

We may collect information about your computer, including where available your IP address, operating system and browser type, for system administration and to report aggregate information for internal purposes only. This is statistical data about our users’ browsing actions and patterns, and can not be used to identify any individual.

 

Links to other websites

 

Our website may contain links to other websites run by other organisations. This privacy policy applies only to our website‚ so we encourage you to read the privacy statements on the other websites you visit. We cannot be responsible for the privacy policies and practices of other sites even if you access them using links from our website.

 

In addition, if you linked to our website from a third party site, we cannot be responsible for the privacy policies and practices of the owners and operators of that third party site and recommend that you check the policy of that third party site.

 

Changes to this privacy notice

 

This was last updated on 05/08/2019

 

 

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